All conferences, private dining, exclusive use and functions booked at the Hotel by the Client shall be subject to the following terms, which supplement the terms set out in the booking
details (together the "Contract"). 1. NUMBERS ATTENDING 1.1 The Client shall give details of final numbers attending the event when requested by the Hotel and, in any case, not
less than four weeks before the start date. The acceptance of any increase over the previously advised numbers will be subject to space limitation, additional cost and is at the Hotel's sole
discretion. 1.2 Unless stated otherwise in the Contract, where the booking includes bedroom accommodation, full details of the number of persons staying, together with the type of
accommodation and length of stay must be stated, in writing, no less than 14 days prior to the date of arrival or sooner if requested. The names of those occupying each room must be
given, in writing, at least three days before the start of the booking. 1.3 The Hotel reserves the right to charge, in full, for any decrease from the final numbers given at paragraph 1.2
above but, in any case, the minimum chargeable number as shown in the booking details will apply. All bedrooms held in conjunction with an event may be charged for, whether taken
up or not. 1.4 The Hotel reserves the right to charge for any meeting rooms and facilities if these are held for the Client, whether taken up or not. 2. INFORMATION The Client shall
provide, on request by the Hotel, all such information which is available in relation to the event as may be necessary to enable the Hotel to make a fully informed assessment of its
obligations to provide accommodation, catering, meeting, leisure and hospitality services. 3. CHARGES 3.1 Account facilities will only be granted to those Clients who have established
credit facilities in advance. Where credit is not extended, the Hotel reserves the right to request prepayment of an amount or amounts by specific dates set by the Hotel. Payment details
and deposit schedules are set out in the booking details. 3.2 The required prepayments for your booking will be listed on the reservation details and, subject to paragraph 7.3, will be nonrefundable
and non-transferable save in the case where the Hotel is required to cancel the Contract for any reason other than one beyond its reasonable control 3.3 The Hotel reserves the
right to cancel the booking if full payment in advance has not been received in accordance with these provisions. 3.4 Where the Hotel renders an invoice it is payable within 14 days of
the date on the invoice. The Hotel will charge interest on all or part of any invoice overdue at the rate of 5% per annum above the Hotel's banker's base rate at the date the invoice
became overdue. 3.5 In addition, we shall be entitled to recover a reasonable recovery charge on each overdue invoice as follows: £40 for invoices less than £1,000, £70 for invoices
between £1,000 - £10,000 and £100 for invoices in excess of £10,000. 3.6 In the event that it becomes necessary to instruct solicitors in respect of any outstanding invoice(s), the Client
shall indemnify the Hotel against all reasonable legal fees, charges, disbursements and costs incurred pursuing payment of the invoice(s). 3.7 In the event of a dispute arising between the
Hotel and the Client, in respect of the performance of the Contract or any sums due under the contract, the Client shall not be entitled to withhold payment of, or exercise any set off in
respect of, any sums due to the Hotel in accordance with the Contract. 3.8 The Hotel reserves the right to withhold or withdraw credit facilities at any time without notice. 4.
ADVERTISING If the general public are to be admitted to the event, the Client should not use the Hotel's name or trademarks without its prior written permission and must show all
tickets, posters and advertising material to the hotel for its approval in writing. In all other circumstances this information should be provided, if so requested by the Hotel. 5. CLIENT'S
USE OF THE HOTEL 5.1 The Client and any attending guests shall: 5.1.1 comply with all licensing, health and safety and other regulations relating to the Hotel; 5.1.2 not carry out
any electrical or other works at the Hotel, including amplification and lighting, without the Hotel's prior written consent; 5.1.3 not bring any dangerous or hazardous items into the
Hotel and remove any such items promptly when requested to do so by a member of the Hotel management (or any other authorised person). 5.1.4 not employ the services of any outside
contractor other than those arranged by the Hotel at the function unless authorised in writing by the Hotel. The Hotel reserves the right to refuse access to any contractor. If a third party
is agreed they must comply with public liability insurance and risk assessments, providing certificates if required and completing a Permit to Work form on arrival at the Hotel; 5.1.5 not
consume any food or drink on the Hotel's premises not supplied by the Hotel or its authorised caterers, without the Hotel's prior written consent; 5.1.6 not act in an improper or
disorderly manner; 5.1.7 leave promptly at the appropriate time and comply with any reasonable request by the Hotel or the Hotel's employees; 5.1.8 not affix signs, displays and posters
to walls without the authorisation of the management of the hotel; and 5.1.9 not buy or sell goods or services on the premises nor sell tickets at the door without the authorisation of the
management of the Hotel; 5.2 Any person or item in breach of these conditions may be refused admission to or be removed from the Hotel and the Client shall be liable for any losses
caused to the Hotel as a result.
TERMS & CONDITIONS
Brockencote Hall Events, Conference and Accommodation Groups In these Terms & Conditions, the "Hotel" shall mean Brockencote Hall Hotel Limited and any
company of which it is a subsidiary, the "Client" shall mean the person whose name is stated on the contract as the party making the contract with the Hotel.
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